Welcoming pandemic hires to the office for the first time


p 1 how to integrate new employees into the office for the first time

In most organizations—these giant and small and throughout industries—there’s a group of staff who’re a part of a novel membership. For these workforce members, it’s not their roles or seniority that they’ve in frequent. It’s their begin date with the firm: March 2020 to the current.

These are “the pandemic hires”—staff introduced into organizations over the previous yr, even amid economic uncertainty, who’ve solely ever recognized their firm’s digital and distant working tradition. They’ve by no means visited their new office, met their coworkers, and even their bosses, in individual.

I’m one among these individuals. Beginning at Capgemini as CHRO of North America in August, I perceive the unprecedented place so many staff at organizations round the world are in. Though I’ve been embraced by my colleagues and workforce members and really feel a robust connection via the inclusive digital work-from-home tradition we’ve got constructed, going into the office for the first time can be a brand new expertise. 

Associated: “New regular” anxiousness

As firms see a return to places of work on the horizon (even whether it is inside a hybrid working mannequin), they are going to want to be conscious of the new hires who, in some ways, can be experiencing a “first day on the job” after they go on-site. Leaders will want to combine workforce members into the in-person and day-to-day interactions and workflows of the group—with a clean transition from the digital working world.

Listed below are 4 areas leaders should concentrate on to ease the transition: 


Gradual integration

Though these staff have been with the firm for months, and in some instances a full yr, it is going to be vital to slowly combine them into an in-person system. Many organizations are proposing hybrid working models the place particular groups have a day or per week in the office at a time earlier than rotating again to distant work. This course of will enable staff who’ve solely ever labored in a totally distant capability to ease into the in-person expertise and set up a way of belonging and unity with the group. Acclimating to face-to-face collaboration with their teammates and managers can be an important step as they settle into this new atmosphere. 

Guarantee all staff really feel secure

To create a optimistic work expertise for staff getting into their firm’s places of work for the first time, guaranteeing everybody feels secure—each bodily and psychologically – can be paramount. Given the bodily distancing that could be required, lowered office capability will create its personal distinctive dynamic for these groups—maybe limiting how many individuals might be in a given room at the identical time, or how spaced out they should be inside an open office flooring plan. Organizations are additionally implementing technology to promote health and safety within the workplace, which may very well be an adjustment not solely for newer staff, however for the most tenured ones as nicely. However these preliminary changes can be nicely price it, as having the mandatory precautions in place can take away the distractions of any danger and permit groups to combine into the in-office tradition whereas feeling secure and safe. 

New workforce rituals

Many groups have adopted digital joyful hours and trivia nights as new methods to promote workforce bonding in a distant setting. As the gradual return to the office progresses, leaders will need to have the autonomy to create new workforce rituals for their staff – supporting particular person well-being and workforce cohesion in an tailored work atmosphere. For pandemic hires, this can present new experiences and advantages that have been beforehand unavailable, similar to workforce lunches or white-boarding classes. By way of these rituals, the in-person routine may even really feel extra established and everlasting – as a substitute of like an unfamiliar idea. 

A trust-based tradition

In the digital working world, the quantity of belief between leaders and their staff wanted to be stronger than ever – with out as a lot direct supervision. New pandemic-era hires have solely ever recognized this tradition of belief, and after they start working in individual, it’s essential to preserve. Keep away from micro-managing and proceed to supply flexibility, whereas retaining touchpoints and check-ins constant. Deploying a trust-based tradition inside the office will assist to make the transition a seamless course of, giving the staff confidence and help to execute initiatives and duties – with out feeling the stress of an excessive amount of oversight.

Trying towards the future of labor 

All of us want anchor factors, work-life stability, and a way of goal. Over the previous yr via distant work and digital collaboration, organizations have achieved this in spectacular methods. With a average re-integration of in-person work experiences, the potentialities will develop exponentially. The workers who have been employed throughout the pandemic will all the time keep in mind the distinctive starting to their expertise together with your firm, however with the proper strategy to their first publicity to in-office work, you may place them for a optimistic, lengthy lasting journey of development to get the future they need inside the group.


Tecla Palli Sandler is chief human useful resource officer for Capgemini North America.