How to Create Custom Post Statuses in WordPress to Track Your Workflow

Install Publishpress WordPress plugin

When you work with a comparatively giant staff, otherwise you simply have a knack for group – tagging each stage of your workflow – then you ought to be and wish to know tips on how to create a customized submit standing in WordPress.

All content material in WordPress is by default tagged with the revealed and draft solely. These work, for many bloggers and web site homeowners by no means consider some other standing and would by no means think about a necessity for something extra.

Work with a big and diversified staff of content material creators: writers and editors, and one can find worth in a transparent means of tagging with customized statuses your creation processes monitoring progress throughout the entire staff.

You wish to know when a submit is on the ideation stage, assigned to a author, prewriting, analysis, drafting, revising, modifying, and proofreading.

Ideally, you consider the levels in your writing course of. Now assign a customized standing to every considered one of these levels.

We will enlist the assistance of a plugin to create customized submit statuses in WordPress.

For this text, we are going to use, PublishPress

PublishPress helps you intend and publish content material with WordPress. It incorporates a content material calendar, notification, and customized statuses – which we’re all in favour of.

Step by Step: The way to Create Customized Put up Statuses in WordPress

Step1. Set up and activate the plugin

Log in to your WordPress backend.

Go to Plugins >> Add New

Enter within the search field “PublishPress.”

Install Publishpress WordPress plugin

When the outcomes load, you will notice PublishPress Content material Calendar and Notifications.

Below it, click on Set up Now.

After a second or two, click on Activate to activate the plugin.

Step2. Create customized statuses

As soon as put in, go to the PublishPress Settings in your left menu.

From there, go to the Statuses tab.

Add new post status

The plugin comes with some customized statuses already created. These embrace:

  • Pitch– Concept proposed, ready for acceptance.
  • Assigned– Put up concept assigned to a author.
  • In Progress– The author is engaged on the submit.
  • Draft– Put up is a draft, not prepared for evaluate or publication.
  • Pending Evaluation– Put up must be reviewed by an editor.
  • Revealed
  • Privately Revealed

In order for you extra customized statuses than those that include the plugin, then create your individual.

Nonetheless, underneath the Statuses tab, click on Add New.

Now present your customized standing a reputation and outline.

If you want, you possibly can add a coloration and an icon to it.

Once you’ve completed that, click on the Add New Standing button on the backside of the display screen.

Step3. Add customized statuses to a web page

On a brand new submit or web page, on the proper pane underneath the Doc tab, go to the Put up Standing and set your customized standing.

Add custom statuses to page

As soon as you choose a customized standing, you will notice on the bar with the publish button on prime of the web page, a hyperlink with Save as “Customized Put up Kind.”  You possibly can see mine is Save as Pitch as a result of I chosen the Pitch content material kind.

Observe which you could solely set customized statuses on content material that’s not revealed.

The belief is that revealed content material is previous the work-in-progress levels of content material creation.

To, subsequently, add a customized standing to a submit or web page, you’ll need to unpublish the content material first, after which edit it to pick out a customized standing for it.

Your posts or pages web page will now record all of your content material with all of the statuses. You possibly can handle your posts from there based mostly on statuses as you’d if you happen to wished to view or handle solely posts which are drafts or revealed – the default statuses that include WordPress.

Posts page with all statuses


I hope PublishPress works for you. Creating customized submit statuses is straightforward and easy, and with it comes a bonus of a content material calendar.

Speaking of bonuses, one other nice plugin you possibly can experiment is Edit Flow.

It has the customized statuses characteristic we’re on the lookout for to outline the important thing levels of your workflow.

Along with that, like PublishPress, it comes with a handy content material calendar and notifications.

It then goes past that to offer your staff a personal threaded editorial feedback characteristic for dialogue between editors and writers.

It organizes these editors and writers – customers – into consumer teams organized by perform or division.

And a very nice characteristic for larger publishes is the story funds. Wouldn’t it’s good to maintain monitor of your content material creation funds inside WordPress?

That’s it! Hopefully you may have discovered this learn useful. You might also wish to learn to show final up to date date to your WordPress posts.